What are the different access levels within SWIS Suite?

Modified on Tue, 1 Aug, 2023 at 11:39 AM

Below is a list of all access levels available within the SWIS Suite and a description of what functionality is available with each one.

Role	Description
SWIS Admin	SWIS Suite: Full access to enter including enrollment and days per month and review data
Data Entry	SWIS: Ability to enter data and review all reports within SWIS except the Referrals by Staff report. CICO-SWIS: Ability to enroll/unenroll students, enter data and review all reports.
Data Analyst	SWIS: Ability to generate reports within SWIS, except the Referrals by Staff report. Data Analysts may also generate the data integrity report and data downloads. CICO-SWIS: Ability to review all reports within CICO-SWIS. I-SWIS: Ability to review all dashboard data and school-wide reports.
Reporter	SWIS: Ability to generate reports within SWIS, except the Referrals by Staff report. CICO-SWIS: Ability to generate all reports within CICO-SWIS.

SWIS Access Level Table

Feature	SWIS Admin*	Data Entry*	Data Analyst	IT Data Manager	Referral Entry Only
View SWIS Dashboard	•	•	•
Enter Referrals	•	•			•
Generate All Reports	•
Generate Most Reports No Staff Report		•	•
Edit All School Settings	•
Edit Most School Settings No Custom Fields No Referral Workflow Settings				•
Edit Core Data Only Enrollment & School Days		•
Edit Person Management	•	•		•
Invite & Manage Referral Entry Only Users	•
Add/Delete Reviewers	•
Generate Student Dashboard	•	•	•
View Data Integrity Errors	•	•	•	•
Resolve Data Integrity Errors	•	•		•
Execute Person Import	•			•

*Users with this access level may be added as reviewers for schools enabling Referral Workflows

	CICO Admin	Data Entry	Data Analyst
Enter Data	•	•
Generate Reports	•	•	•
Enroll/Unenroll Students	•	•
Edit All School Settings*	•
Edit Core Data School Settings Only Enrollment & School Days		•
Edit Person Management	•	•

*Includes defined period groups and expectations

	Coordinator	User (Student Specific)				Reporter
	Coordinator	Full	Read Only	Data Entry	No Access	Reporter
Generate Student Dashboard (I-SWIS Students Only)	•
Edit All School Settings	•
Edit Core Data Only Enrollment & School Days	•
Edit Person Management	•	•		•
Setup New Student Case File	•
Add/Edit Student Case File Measures	•
Add/Edit Student Case File Team Members	•	•
Add/Edit Student Case File Documents	•	•
Enter I-SWIS Data	•	•		•
Generate School-Wide I-SWIS Report	•					•
Generate Student I-SWIS Reports	•	•	•	•		•