Below is a list of all access levels available within the SWIS Suite and a description of what functionality is available with each one.
Role | Description |
SWIS Admin | SWIS Suite: Full access to enter including enrollment and days per month and review data |
Data Entry | SWIS: Ability to enter data and review all reports within SWIS except the Referrals by Staff report. CICO-SWIS: Ability to enroll/unenroll students, enter data and review all reports. |
Data Analyst | SWIS: Ability to generate reports within SWIS, except the Referrals by Staff report. Data Analysts may also generate the data integrity report and data downloads. CICO-SWIS: Ability to review all reports within CICO-SWIS. I-SWIS: Ability to review all dashboard data and school-wide reports. |
Reporter | SWIS: Ability to generate reports within SWIS, except the Referrals by Staff report. CICO-SWIS: Ability to generate all reports within CICO-SWIS. |
SWIS Access Level Table
Feature | SWIS Admin* | Data Entry* | Data Analyst | IT Data Manager | Referral Entry Only |
View SWIS Dashboard | • | • | • |
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Enter Referrals | • | • |
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| • |
Generate All Reports | • |
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Generate Most Reports |
| • | • |
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Edit All School Settings | • |
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Edit Most School Settings |
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| • |
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Edit Core Data Only |
| • |
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Edit Person Management | • | • |
| • |
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Invite & Manage Referral Entry Only Users | • |
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Add/Delete Reviewers | • |
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Generate Student Dashboard | • | • | • |
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View Data Integrity Errors | • | • | • | • |
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Resolve Data Integrity Errors | • | • |
| • |
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Execute Person Import | • |
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| • |
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*Users with this access level may be added as reviewers for schools enabling Referral Workflows
CICO-SWIS Access Level Table
| CICO | Data | Data |
Enter Data | • | • |
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Generate Reports | • | • | • |
Enroll/Unenroll Students | • | • |
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Edit All School Settings* | • |
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Edit Core Data School Settings Only |
| • |
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Edit Person Management | • | • |
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*Includes defined period groups and expectations
I-SWIS Access Level Table
| Coordinator | User (Student Specific) | Reporter | |||
Full | Read Only | Data Entry | No Access | |||
Generate Student Dashboard (I-SWIS Students Only) | • |
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Edit All School Settings | • |
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Edit Core Data Only | • |
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Edit Person Management | • | • |
| • |
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Setup New Student Case File | • |
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Add/Edit Student Case File Measures | • |
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Add/Edit Student Case File Team Members | • | • | ||||
Add/Edit Student Case File Documents | • | • | ||||
Enter I-SWIS Data | • | • | • | |||
Generate School-Wide I-SWIS Report | • | • | ||||
Generate Student I-SWIS Reports | • | • | • | • | • |
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